(* denote Mandatory elements.)
(Additional elements are available to describe
audiovisual items.)
| Series | File Unit | Item |
|---|---|---|
| Title* | Title* | Title* |
| Other Title | Other Title | Other Title |
| Subtitle | ||
| Arrangement | Arrangement | |
| Custodial History Note | Custodial History Note | Custodial History Note |
| Date Note | Date Note | Date Note |
| Finding Aid Type | Finding Aid Type | |
| Finding Aid Note | Finding Aid Note | |
| Finding Aid Source | Finding Aid Source | |
| Function and Use* 1 | ||
| General Note | General Note | General Note |
| Microform Publication Identifier | Microform Publication Identifier | Microform Publication Identifier |
| Microform Publication Title | Microform Publication Title | Microform Publication Title |
| Microform Publication Note | Microform Publication Note | Microform Publication Note |
| Numbering Note | ||
| Scale Note | Scale Note | Scale Note |
| Scope and Content Note | Scope and Content Note | Scope and Content Note |
| Staff Only Note | Staff Only Note | Staff Only Note |
| Transfer Note | Transfer Note | Transfer Note |
| Accession Number | Accession Number | Accession Number |
| Disposition Authority Number | ||
| Former Collection | Former Collection | Former Collection |
| Former Record Group | Former Record Group | Former Record Group |
| Internal Transfer Number | Internal Transfer Number | Internal Transfer Number |
| Records Center Transfer Number | Records Center Transfer Number | Records Center Transfer Number |
| Variant Control Number | Variant Control Number | Variant Control Number |
| Variant Control Number Type | Variant Control Number Type | Variant Control Number Type |
| Variant Control Number Note | Variant Control Number Note | Variant Control Number Note |
| Copyright Date | ||
| Copyright Date Qualifier | ||
| Coverage Start Date | Coverage Start Date | Coverage Start Date |
| Coverage Start Date Qualifier | Coverage Start Date Qualifier | Coverage Start Date Qualifier |
| Coverage End Date | Coverage End Date | Coverage End Date |
| Coverage End Date Qualifier | Coverage End Date Qualifier | Coverage End Date Qualifier |
| Inclusive Start Date* 2 | ||
| Inclusive Start Date Qualifier 2 | ||
| Inclusive End Date* 2 | ||
| Inclusive End Date Qualifier 2 | ||
| Production Date | ||
| Production Date Qualifier | ||
| General Records Type* | General Records Type* | General Records Type* |
| Geographic Reference | Geographic Reference | Geographic Reference |
| Language | Language | Language |
| Organizational Contributor | Organizational Contributor | Organizational Contributor |
| Organizational Contributor Type | Organizational Contributor Type | Organizational Contributor Type |
| Organizational Reference | Organizational Reference | Organizational Reference |
| Personal Contributor | Personal Contributor | Personal Contributor |
| Personal Contributor Type | Personal Contributor Type | Personal Contributor Type |
| Personal Reference | Personal Reference | Personal Reference |
| Specific Records Type | Specific Records Type | Specific Records Type |
| Topical Subject Reference | Topical Subject Reference | Topical Subject Reference |
| Access Restriction Status* 3 | Access Restriction Status* 3 | Access Restriction Status* 3 |
| Specific Access Restrictions 3 | Specific Access Restrictions 3 | Specific Access Restrictions 3 |
| Security Classification 3 | Security Classification 3 | Security Classification 3 |
| Access Restriction Note | Access Restriction Note | Access Restriction Note |
| Use Restriction Status* 3 | Use Restriction Status* 3 | Use Restriction Status* 3 |
| Specific Use Restriction 3 | Specific Use Restriction 3 | Specific Use Restriction 3 |
| Use Restriction Note | Use Restriction Note | Use Restriction Note |
| Creating Individual* 4 | ||
| Creating Individual Type* 4 | ||
| Creating Organization* 4 | ||
| Creating Organization Type* 4 | ||
| Description Author | Description Author | Description Author |
| Description Date | Description Date | Description Date |
| Description Type* | Description Type* | Description Type* |
| Copy Status* | Copy Status* | Copy Status* |
| Container List | ||
| Extent* | Extent | Extent |
| GPRA Indicator* | ||
| Holdings Measurement Type* | ||
| Holdings Measurement Count* | ||
| Location Facility* | Location Facility* | Location Facility* |
| Location Note | Location Note | Location Note |
| Physical Occurrence Note | Physical Occurrence Note | Physical Occurrence Note |
| Reference Unit* | Reference Unit* | Reference Unit* |
| Specific Media Type* | Specific Media Type* | Specific Media Type* |
| Base | ||
| Color | Color | Color |
| Container ID | Container ID | Container ID |
| Dimension | Dimension | Dimension |
| Emulsion | ||
| Height | Height | Height |
| Width | Width | Width |
| Depth | Depth | Depth |
| Media Occurrence Note | Media Occurrrence Note | Media Occurrence Note |
| Physical Restriction Note | Physical Restriction Note | Physical Restriction Note |
| Piece Count | Piece Count | Piece Count |
| Process | Process | Process |
| Reproduction Count | Reproduction Count | Reproduction Count |
| Technical Access Requirements Note | Technical Access Requirements Note | Technical Access Requirements Note |
NOTES:
1 Function and Use is mandatory for newly created descriptions of organizational records, but not for descriptions of personal papers or legacy descriptions.
2 The Inclusive Dates for the File Unit and Item descriptions are inherited down from the Series descriptions.
3 If a Restriction Status of "Restricted - Fully" or "Restricted - Partly" is selected, then the Specific Restriction becomes mandatory. If a Specific Access Restriction of "FOIA (b)(1) National Security", "Donated - Security Classified", or "Security Classified - Mandatory Review" is selected, then the Security Classification also becomes mandatory.
4 A creator and creator type is mandatory. The creator can either be a creating individual or a creating organization. Creators for the File Unit and Item descriptions are inherited down from the Series descriptions.
Source:
http://www.archives.gov/research/search/lcdrg/elements/amselements.html
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