Mandatory Elements for Record Groups and Collections
Mandatory Elements for Series, File Units, and Items
Mandatory Elements for Archival Creators
Mandatory Elements for Record Groups and Collections
Record Group Collection Title Title Collection Identifier Record Group Number Inclusive Start Date Inclusive Start Date Inclusive End Date Inclusive End Date Description Type Description Type
Mandatory Elements for Series, File Units, and Items
Series File Unit Item Title Title Title Function and Use 1 Inclusive Start Date 2 Inclusive End Date 2 General Records Type General Records Type General Records Type Access Restriction Status 3 Access Restriction Status 3 Access Restriction Status 3 Specific Access Restrictions 3 Specific Access Restrictions 3 Specific Access Restrictions 3 Security Classification 3 Security Classification 3 Security Classification 3 Use Restriction Status 3 Use Restriction Status 3 Use Restriction Status 3 Specific Use Restrictions 3 Specific Use Restrictions 3 Specific Use Restrictions 3 Creating Individual 4 Creating Individual Type 4 Creating Organization 4 Creating Organization Type 4 Description Type Description Type Description Type Copy Status Copy Status Copy Status Extent GPRA Indicator Holdings Measurement Type Holdings Measurement Count Location Facility Location Facility Location Facility Reference Unit Reference Unit Reference Unit Specific Media Type Specific Media Type Specific Media Type NOTES:
1 Function and Use is mandatory for newly created descriptions of organizational records, but not for descriptions of personal papers or legacy descriptions.
2 The Inclusive Dates for the File Unit and Item descriptions are inherited down from the Series descriptions.
3 If a Restriction Status of "Restricted - Fully" or "Restricted - Partly" is selected, then the Specific Restriction becomes mandatory. If a Specific Access Restriction of "FOIA (b)(1) National Security", "Donated - Security Classified", or "Security Classified - Mandatory Review" is selected, then the Security Classification also becomes mandatory.
4 A creator and creator type is mandatory. The creator can either be a creating individual or a creating organization. Creators for the File Unit and Item descriptions are inherited down from the Series descriptions.
Mandatory Elements for Archival Creators
Organization Elements Person Elements Organization Name Name Abolish Date Establish Date
Source:
http://www.archives.gov/research/search/lcdrg/mandatoryelements.html
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